Protecting Your Facebook Page: How to Handle Negative Comments

With a third of adults now posting on Facebook and Twitter, many businesses are seeing the importance of social media and creating business Facebook pages. These pages help to create awareness with customers and allow businesses to communicate daily with their fans, but once you have your page up and running, there are a few bumps you may hit in the Facebook road.

Some of these bumps include comments from unsatisfied customers and fans who spam your page with rude or irrelevant posts. You must address these issues quickly, and here are some tricks that I have found work well.

Some view unsatisfied customer comments as a hazard, but I view them as a blessing! I am so lucky to have that customer tell me directly about their experiences and allow me the opportunity to correct them, as opposed to just vent about it to their friends and family, and sometimes the entire Internet! If a company can fix the situation or sometimes just apologize, that customer is more likely to have a positive view of the company.

When you get that customer complaint post, here is what you should do:

1. Make sure to apologize and thank them for sharing the information in a timely manner. Ideally, you should be checking your Facebook page at least once a day. If the comment sits on your wall for a week with no response, it may irritate the customer even more and make your business look unprofessional to the other fans.

2. Attempt to fix the situation or explain what you are going to do to prevent that same situation from happening in the future. It may be wise to ask the customer to email the details of their experience. This just keeps more unflattering comments off your wall, and allows you to continue the conversation privately with the customer.

3. Continue to monitor the comment and keep in touch with the customer until they are satisfied with the situation.

When your Facebook page hits a certain number of fans, you will eventually start to attract some spammers. Some may just post links to their sites, and some may post rude or obscene comments. Either way, you must deal with these quickly.

1. If the post could be offensive to your other fans, immediately delete the post. You can do this by clicking the “delete” link under the comment.

2. If the post is not too offensive, you can try to reach out to the poster and remind them that other fans read the wall and to keep their comments PG rated, or whatever is acceptable for your page. It also helps to have a “policy” outlined on your page discussing what is considered unacceptable content and noting that if it is posted, it will be removed.

3. Some spammers will not stop. In this case, you should report them to Facebook. To report a spammer, just click on the “report” link under the comment. This is sometimes the only way to protect your page and your fans.

Do you have any tips for dealing with rude or obscene posts? Have you ever had to report anyone?

Memos & Distinctions

Step Ahead Inc. has received a Gold Award from the MarCom Awards, an international competition for marketing and communication professionals, for The Squeaky Clean blog, which it designed and maintains for Castle Keepers. Also, Step Ahead received a Commendation of Merit from the Society for New Communications Research for the Twitter Beach Bash it hosted for MyrtleBeachHotels.com.

http://www.postandcourier.com/news/2010/jan/25/25memosanddist/

January Social Media Star: Meghan Miller

The television news business is ever changing. The industry has gone from news on only three networks to 24-hour news channels to the reach and speed of the Internet and social media. Meghan Miller, the Web producer for WMBF News, the NBC affiliate in Myrtle Beach, saw the power and importance of social media in TV news early on, and has been using it ever since to keep a step ahead.

We picked Meghan as January’s social media star, because she’s on the front lines of journalism embracing all that social media can do for this industry. She “gets” it where so many media outlets continue to struggle.

Meghan started the WMBF Facebook page in August 2008 with only 10 fans, but has grown the page to over 10,000! Daily, she manages multiple social media accounts for WMBF, including Twitter, Facebook, MySpace and, one you may not have heard about, Bubbletweet. Here is what Meghan had to say about social media:

What was the first social media technology you used?
Facebook. Over the years, it’s slowly become the No. 1 way I can keep a personal connection with my family and friends back in my hometown of York, Pa.

What is your favorite social media tool?
Definitely Twitter. Believe it or not, I was actually against getting a Twitter account, because I didn’t see the point in posting to the world what I was doing 24/7. Now it’s one of the first things I check on my Blackberry when I wake up – to see who’s doing what and what topics are making news in the Web world.

How have you used social media for your business/company and how has it benefited?
In all honesty, it’s one of the most important tools I use as both a journalist and as a Web producer. Social networking takes news to a whole new extreme – it allows us to see who’s doing what, what issues are important to our viewers, and really allows us to make those important connections with those who keep close tabs on our news product.

Our Facebook fan page has just exceeded 10,000 fans – many of which were gained in 2009. That’s an outlet where we can interact with our fans with a “Question of the Day” and post controversial news stories that we know will draw a response from the public. It also allows us to strengthen the push-pull from social networking sites to WMBFNews.com.

Twitter is another – I can’t tell you how many news stories we’ve broken because of Twitter and how many relationships we’ve built with legislators, community leaders, businesses and organizations because of the exchange of a few tweets. If we can’t pull any news stories off of Twitter, it at least helps us get our brains pumping to come up with new, fresh news content for our shows.
On the flip side, we can keep better track of our competition this way.

How have you seen TV news change since you started in the profession with regard to social media?
It has exploded! I can remember when we had 20 fans on our WMBF News Facebook Fan Page and 100 friends on our MySpace page. We’ve been nursing our social networking sites since we first launched in August 2008 and now depend on it for comments on controversial stories that really affect our viewers or our market drivers. Now, you’ll see a “Facebook Question of the Day” on each of our newscasts – and a big push to become a fan of WMBF News either on Twitter or Facebook.

What role do you see social media playing in TV news in the future?
I see it as a way to gather news stories, build the WMBF News brand, draw people into our product, interact with the community and share breaking news when it happens, as it happens.

How much time would you say you spend a day engaging social media?
Ha – it feels like 24 hours a day! It’s hard to gauge because my TweetDeck is always open, I’m always fiddling with UberTwitter on my phone when I’m away from my desk and always checking out Facebook. It’s a part of the job!

How do you incorporate it into your day so it’s not a time waster?
It’s hard! I make sure that when I’m at work – that’s what I’m on Twitter or Facebook for – just work. When I go on dinner break, am heading out to do a story or am on my own time, that’s when I hop on my personal Facebook and Twitter accounts.

What’s your best tip for using social media for business?
Use it as just another tool to better your product and your overall image. Don’t ignore the fact that your viewers or clients are interacting with you on a “virtual” level – it’s the perfect time to draw people in! Engage, interact and don’t ignore!

Is there a social media tool/technique that you think is underutilized that you would like people to know about?
This is where I plug BubbleTweet, I do believe! I think BubbleTweet is an AWESOME alternative to Tweets if you have a webcam. It’s been a cool way to take people behind the scenes during a newscast, break news stories on a more personal and visual level and to show people that the news is more than just TV.

Where can people find you online and via social media?
www.twitter.com/wmbfmegmiller
http://www.facebook.com/meghanmillerwmbf

Finding Your Blogging Voice

The mechanics of setting up a blog are pretty simple: create an account with a free blogging site like Blogger or WordPress; select one of the pre-made templates; decide on a name for the blog; and add a few widgets and a blogroll. That can be done in less than an hour.

The next step is a little more challenging. How do you create a blog that’s engaging, informative, smart, witty and well read? Well, if I could bottle that up, I’d be a millionaire for sure.

But there is one piece of the blogging puzzle that shouldn’t be discarded: finding your voice. The beauty of the blog is it’s an extension of you, reflecting your opinions, thoughts and ideas. To grab your readers, they need to get to know you through your blog.

Even the most prolific writers struggle with finding their voice – that style of writing that is uniquely theirs. So don’t give up if you’re stuck, just try of few of these techniques to get started:

1. Find your focus. First and foremost, what is the purpose of your blog? It could be political commentary, information on green living, tips for parents or simply a day-to-day diary of your life.
2. Reach your readers. Think about who might read your blog and write to engage them. Are you trying to reach people interested in international news, green living, organic gardening or how to discipline a toddler? Don’t write to moms if you want dads to read too. Don’t right for left-wing politicos if you want to grab the attention of all political junkies.
3. Write like you talk – for the most part. In many ways, blogs are a compilation of your thoughts and your conversations. That’s not to say your blog should be filled with sloppy grammatical errors, but keep the writing conversational, approaching your blog post as you would meeting a friend for coffee.
4. Don’t be afraid. If you have a dry wit, use it. If you have an uncanny ability for description and can really turn a phrase, do it. Play to your strengths and you’ll quickly see a pattern in your posts.
5. Write what you know. If you have no interest in cats, don’t start a cat blog. If you don’t know the first thing about computers, don’t start  a tech blog. But if you love college basketball, start a college basketball blog. Or if you have tons of great cooking tips, start writing about cooking.

These tips can apply to company blogs as well as personal ones. You company has a focus, an audience and an expertise – all those can be honed to create a well-written blog that gives a voice to your business.

I’d love to hear how you found your blogging voice or if you have examples of great bloggers who have their own distinct voice.

Finding the Best Blogs

Keeping up with all the blogs in the world can be one tough challenge.

Check out this post on our client Spirit Telecom’s No Static Blog about how to weed through the maze of bloggers to find the ones that are best suited for you and your business.

And be sure to share some of your ideas for managing the blogosphere too!

Avoid burnout by remembering to eat, sleep, stay social

Burnout has long been a problem for small-business owners who throw themselves into their companies. The struggling economy makes it worse.

The signs are clear: exhaustion; irritability; forgetfulness; a feeling of being overwhelmed. Worse, an owner doesn’t seem to find much joy in this business that he or she used to be excited about.

Paying attention to yourself and how you’re feeling can help stop burnout early.

“I feel myself getting tired on nights and weekends and that’s my cue to step back,” said Lyn Mettler, founder of Step Ahead Inc., a Charleston, S.C.-based firm that creates and manages social media publicity campaigns.

It’s also the point when Mettler starts to take better care of herself.

“If I burn out, we’re in real trouble.” Mettler said.

PHYSICAL CARE

Simona Paige, who co-owns Coral Gables-based Gourme Mist, maker of an organic food mister, said exercise, yoga and getting enough sleep have been keys to fighting burnout.

Sleep in particular is something that many entrepreneurs decide they can do without.

Paige warned: “If you don’t sleep well, you’re not going to be able to function well.”

Paige said she and her partner, Sherene Costanzo, started burning out about five months ago, when they were both traveling to trade shows while trying to run the company.

“We were being pulled in a million different directions,” Paige said.

Many owners might think, “I just don’t have time to worry about all that.” But burnout takes away some of the time and energy you need to run your company. Fighting it by taking care of yourself physically can restore that.

HAVE A GOOD TIME

It’s hard for many small-business owners to stop working, even for an hour or two. There’s always something that needs to be done, and it feels like it has to be done right now. But many of those who keep burnout at bay learn to schedule down time.

“I try to wind down at night, go in front of the TV for half an hour before I sleep, or read a book,” Paige said.

The problem for many owners, especially in this kind of economy or if the company is very young, is they find it hard to stop thinking about work. Never going off-duty mentally is a big burnout contributor.

One answer is to be sure you schedule distractions and make sure you maintain a social life.

Owners with partners can find it easier to avoid burnout, simply because there’s someone to share the burden.

“We encourage each other and support each other and work as a team,” Paige said.

For sole proprietors, it means making an effort to get some support. Networking groups are an ideal way to quickly build a support system.

http://www.miamiherald.com/business/story/1416528.html

Google Takes on Yelp

Google has never shied away from taking on other companies. Since inception, when Google supplied the search results for Yahoo, and then turned around and beat Yahoo at its own game, through the ‘email wars‘ with Yahoo and Microsoft, to taking on Apple with its own phone(s).

And I think we can now add Yelp to the list.

It was widely reported that last month Yelp wallked away from a Google buy out, an almost done deal worth $550+million. Google seems to have responsed to this snub by stepping up the quality of its own local Place Pages.

I’ve mentioned Google Local pages on here before, but as with all things Google, they never stay still for very long. Besides the existing features, such as photos, maps, coupons and hours, Google has introduced their own ranking system, with rankings based on aggregating comments on sites such as TripAdvisor, Kudzu and Igougo.

For instance, here’s the page for one of our clients in Charleston, Circa 1886 restaurant. Under the heading ‘What people are saying about’ you can read the comments, divided up into categories,  service, meal, staff, atmosphere and wine list, alongside a colored bar similar to the PageRank bar:

(click to enlarge)

and selecting one of the topics will show you more details and comments about that aspect.

More worryingly for Yelp, NextStop and others, Google has also released an iPhone/Android app (with good reviews), Near Me Now, which allows users to see what is nearby, and pulls inthe Place Pages data too.

Of course, Google has had its own notable failures too – Paypal is still a lot more popular than Google Checkout, Orkut has quiet some way to go to dethrone Facebook as King of the Internet, and Craigslist/Ebay are still casting a snooty eye over the upstart that is Google Base.

So what do you think? Has Google made a useful product? Is this it for Yelp? Let us know your thoughts in the comments.

What’s in store for Social Media in 2010

The new year will surely bring more advances in the world of technology. Social media sites like Twitter reached new heights in 2009, so what will 2010 bring? Lyn Mettler, discusses what’s in store for Social Media in 2010 with Tara Lynn.

On Down the Road: What’s in Store for Social Media in 2010

As we head into this new decade I can only hope it means social media will come into its hey day – that would be just glorious for a social media nerd like me. I could stop explaining why Twitter isn’t just about the minutia of my day and that no Facebook isn’t just a bunch of teenagers. Ah, but perhaps that is too much to dream of.

Instead, I thought I’d take a realistic look at what this social media nerd thinks is in store for us this year as it relates to business.

1) Real Time Web

Have you noticed tweets and Facebook posts now when you search on Google? That’s because the search giant is rolling out their new real time search features in which they have integrated tweets and public Facebook posts (so be careful what you set as public in your Facebook privacy settings).

What does that mean for business? A LOT! Guess what? Now whatever anyone posts about you just might show up when someone types in your name or a description of your product. That means you not only need to be on the defensive, monitoring what’s being said about you at all times so you can react, you also need to be on the offensive. That means a good quality Twitter account & Facebook page for your company with the right key words, consistently updated, quality content and good interaction. That ups the odds you’ll show up high in Google as well (maybe even above the person dissing you ).

A Twitter account we manage for a group of Myrtle Beach hotels recently showed up on page one of Google for the term “myrtle beach”. Do you have any idea what people pay to be there? A lot!

2) Localization

I recently read where CNN bought Outside.IN, a site that finds and reproduces local news, and sites like FourSquare.com, which is kind of like a city guide for your phone that connects you to your friends, are also becoming more popular. People want to find what’s relevant to them and a lot of time that means what’s local to them. Watch for more sites and tools to spring up that help people understand, sort and find what’s around them.

3) Geo-”stuff”

That leads me to geo “stuff” (sorry don’t know the proper words for all the geo stuff ). That’s certainly another way for people to pull in information that relates to where they are physically. Your iPhone knows where you are and offers results tailored to that location from movie times, to weather, to directions. Twitter may even add that feature, allowing businesses to “tweet” you or even text you with relevant coupons or ads for things nearby. Can you imagine walking by Starbucks and getting a coupon for $1 off your Frappucino on your phone. I’m all over that!

4) Third Party Review Sites Beyond Travel and Retail

The hospitality industry has started to live and die by sites like TripAdvisor and IGoYouGo as people weigh in on hotels and destinations and many people make their decisions based on these reviews. Retailers, like Amazon, who has really set themselves apart with their review system, are also used to this mode of operation. But now, people are reviewing stuff like their doctors, their plumbers, their hair stylists on sites like Yelp.

Watch out businesses. You’d better provide good customer service or trust me, someone will be talking about it online. Suzy not happy with her haircut? Bet she’s going to tell everyone somewhere online and the party responsible to boot. And things spread much more quickly online than they used to when co-workers chatted about it around the water cooler. Watch what’s being said about you and react when appropriate (ie offer Suzy a new “do” ).

5) Businesses “Get” Social Media

Ok, notice I said “get” not “embrace”. I don’t think we’re there yet. But here at my firm, we’re seeing a lot of people we’ve been telling about this stuff for several years finally come around and say “OK, you were right – help!” I think businesses will continue to realize that others are successfully using these tools for branding, PR and, what do you know, to actually make money! And they’ll decide they need to be there too.

Please, please, please though, don’t just farm it out to your IT person. Better your PR person, but they’re already swamped too and probably don’t have the time to do it properly. Either hire someone part time or full time to run your social media (who KNOWS what they’re doing – tough to find) or hire a firm (who KNOWS what they’re doing – also tough to find!) and let them manage it for you.

Those are my picks for the coming year.  What did I miss? What else is coming for social media? Please get in on the discussion. I want to know what I DON’T know about! Oh, and happy New Year!

Social media firm wins two awards

Step Ahead Inc. has been recognized by two national organizations for its creative public relations and social media marketing work. The Squeaky Clean blog, which Step Ahead designed and maintains for Charleston-area cleaning company Castle Keepers, received a Gold Award at the MarCom Awards, an international competition for marketing and communication professionals. Additionally, the Society for New Communications Research recognized Step Ahead with a Commendation of Merit for the Twitter Beach Bash it hosted in the spring for MyrtleBeachHotels.com, a group of oceanfront hotels and condos in Myrtle Beach. At the bash, Twitter followers were invited to answer trivia questions via Twitter for a chance to win prizes at the Myrtle Beach resorts.